Job
30 Jul 2026
Accounts Clerk (2 Posts)
Posted 4 hours ago
About the Role
Applications are invited from suitably qualified candidates to fill two Accounts Clerk posts that have arisen in the Bursary Department at the Women's University in Africa. The successful candidates will report to the Assistant Bursar.
Key Responsibilities / Key Tasks
- Raising journals to update and effect corrections on students' accounts.
- Receipting and accurate recording of all University funds in accordance with approved financial procedures.
- Preparing daily transaction schedules and weekly income and expenditure reports for management review.
- Reviewing all payment requests to ensure proper authorisation, completeness, and availability of supporting documentation, in line with University financial policies.
- Managing the section's email account daily and responding to inquiries from both local and international students in a timely and professional manner.
- Performing daily banking activities and following up on all bank documentation submitted to the bank to ensure completeness and accuracy.
- Capturing expenditure transactions into the accounting system and processing billing for all student fees.
- Conducting daily bank reconciliations for University bank accounts and promptly resolving reconciling items.
- Assisting with clearing students for registration, examinations, and transcript collection based on updated financial records.
- Coding and organising paid payment vouchers before system entry, including stamping "PAID" on all attachments and filing documents appropriately for audit trails.
- Preparing and capturing payment vouchers into the accounting system in compliance with internal controls.
- Performing data entry and preparing journal vouchers for review and posting.
- Assisting in the preparation of year-end audit schedules and providing supporting documentation as required by auditors.
- Assisting in preparing reconciliations for debtors and accounts payable, ensuring accuracy and timely follow-up of outstanding items.
- Issuing statements and fees invoices to students.
- Processing refunds on overpaid student accounts who have completed the clearance process.
- Performing any other related duties that may be assigned to support the effective functioning of the Bursary Department.
Key Responsibilities / Key Tasks
- Raising journals to update and effect corrections on students' accounts.
- Receipting and accurate recording of all University funds in accordance with approved financial procedures.
- Preparing daily transaction schedules and weekly income and expenditure reports for management review.
- Reviewing all payment requests to ensure proper authorisation, completeness, and availability of supporting documentation, in line with University financial policies.
- Managing the section's email account daily and responding to inquiries from both local and international students in a timely and professional manner.
- Performing daily banking activities and following up on all bank documentation submitted to the bank to ensure completeness and accuracy.
- Capturing expenditure transactions into the accounting system and processing billing for all student fees.
- Conducting daily bank reconciliations for University bank accounts and promptly resolving reconciling items.
- Assisting with clearing students for registration, examinations, and transcript collection based on updated financial records.
- Coding and organising paid payment vouchers before system entry, including stamping "PAID" on all attachments and filing documents appropriately for audit trails.
- Preparing and capturing payment vouchers into the accounting system in compliance with internal controls.
- Performing data entry and preparing journal vouchers for review and posting.
- Assisting in the preparation of year-end audit schedules and providing supporting documentation as required by auditors.
- Assisting in preparing reconciliations for debtors and accounts payable, ensuring accuracy and timely follow-up of outstanding items.
- Issuing statements and fees invoices to students.
- Processing refunds on overpaid student accounts who have completed the clearance process.
- Performing any other related duties that may be assigned to support the effective functioning of the Bursary Department.
Requirements
Either:
- A National Diploma in Accounting from a recognised institute of higher learning or accounting board such as HEXCO, SAAA, or part ACCA / CIMA / CPA / CGAIZ (formerly ICSAZ); or
- Bachelor's degree in Accountancy or equivalent from a recognised institute of higher learning.
In addition:
- Five (5) 'O' level passes including Mathematics and English Language.
- At least two (2) years' experience in an accounting post or one which is financially related, in a university or institute of higher learning.
- Proficiency in accounting software such as Sage Pastel, Navision, and advanced Microsoft Excel would be a distinct advantage.
How to apply: submit an application letter addressed to the Deputy Registrar – Human Resources & Administration, together with a detailed CV and certified copies of academic and professional qualifications, in a single PDF file, by Thursday 30 July 2026 to [email protected]. Only shortlisted candidates will be contacted.
- A National Diploma in Accounting from a recognised institute of higher learning or accounting board such as HEXCO, SAAA, or part ACCA / CIMA / CPA / CGAIZ (formerly ICSAZ); or
- Bachelor's degree in Accountancy or equivalent from a recognised institute of higher learning.
In addition:
- Five (5) 'O' level passes including Mathematics and English Language.
- At least two (2) years' experience in an accounting post or one which is financially related, in a university or institute of higher learning.
- Proficiency in accounting software such as Sage Pastel, Navision, and advanced Microsoft Excel would be a distinct advantage.
How to apply: submit an application letter addressed to the Deputy Registrar – Human Resources & Administration, together with a detailed CV and certified copies of academic and professional qualifications, in a single PDF file, by Thursday 30 July 2026 to [email protected]. Only shortlisted candidates will be contacted.