Administration Clerk

Location: Harare, Zimbabwe. Employment type: Full-time. Reports to: Secretary General and Association Treasurer.

Job purpose

Provide effective administrative, financial and data management support to the Zimbabwe Seed Association, including member subscriptions, accounting support, inventory records, seed production statistics and general administration.

Key responsibilities

• Member invoicing, monthly statements and follow-up of outstanding subscriptions.
• Maintain cashbook, capture transactions and perform bank reconciliations.
• Support accounting, financial reporting and external audit processes.
• Assist with grants administration and acquittal documentation.
• Maintain inventory/asset records and assist with stock counts and reconciliations.
• Capture and compile seed production statistics and maintain records.
• General office administration, filing, correspondence, meetings and Association activities.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration or related field; OR
• Currently studying towards ACCA, CIMA, CIS or equivalent recognised professional accounting qualification.

Experience / skills

• Cashbook and bank reconciliation experience advantageous.
• Invoicing, accounts receivable/debtors follow-up experience advantageous.
• Inventory/stock administration experience advantageous.
• Data capturing and report preparation desirable.
• Association, professional body, agricultural or membership-based organisation experience advantageous.

Ideal candidate

• Honest and trustworthy, a good communicator, a team player, willing to learn, and professional with members and stakeholders.

How to apply: send your application letter and CV to [email protected]. Closing date: 12 September 2026. Zimbabwe Seed Association is an equal opportunity organisation and encourages suitably qualified candidates to apply.