Job
3d left · 28 Jul 2026
Harare Institute of Public Health (HIPH)
Executive Assistant to the Group CEO
Posted 3 hours ago
About the Role
Reports to: Group Chief Executive Officer.
The successful candidate will provide high-level executive, administrative and governance support to the Group CEO, ensuring the efficient management of the Executive Office.
Key Responsibilities
- Manage the Group CEO's diary, appointments, meetings, travel arrangements and daily priorities.
- Coordinate Board, Executive Management and senior leadership meetings, including agendas, reports, presentations and Board papers.
- Prepare professional correspondence, speeches, briefing notes, reports, memoranda and presentations on behalf of the Group CEO.
- Track strategic action points, deadlines and key deliverables, ensuring timely follow-up.
- Manage confidential documents, executive records and filing systems with the highest confidentiality.
- Coordinate communication between the Group CEO, Board, business units, regulators, development partners and stakeholders.
- Support governance processes through preparation and circulation of meeting documentation, resolutions and official records.
- Assist in coordinating and monitoring strategic projects across the Group's education, healthcare, pharmaceutical and research portfolios.
- Coordinate executive events, official visits, stakeholder engagements and protocol arrangements.
- Monitor key organisational deadlines, compliance requirements and executive commitments.
- Provide administrative support that promotes efficiency, accountability and effective decision-making.
The successful candidate will provide high-level executive, administrative and governance support to the Group CEO, ensuring the efficient management of the Executive Office.
Key Responsibilities
- Manage the Group CEO's diary, appointments, meetings, travel arrangements and daily priorities.
- Coordinate Board, Executive Management and senior leadership meetings, including agendas, reports, presentations and Board papers.
- Prepare professional correspondence, speeches, briefing notes, reports, memoranda and presentations on behalf of the Group CEO.
- Track strategic action points, deadlines and key deliverables, ensuring timely follow-up.
- Manage confidential documents, executive records and filing systems with the highest confidentiality.
- Coordinate communication between the Group CEO, Board, business units, regulators, development partners and stakeholders.
- Support governance processes through preparation and circulation of meeting documentation, resolutions and official records.
- Assist in coordinating and monitoring strategic projects across the Group's education, healthcare, pharmaceutical and research portfolios.
- Coordinate executive events, official visits, stakeholder engagements and protocol arrangements.
- Monitor key organisational deadlines, compliance requirements and executive commitments.
- Provide administrative support that promotes efficiency, accountability and effective decision-making.
Requirements
Minimum Qualifications
- A Diploma or Bachelor's Degree in Business Administration, Management, Public Administration, Communications, Secretarial Studies or a related field.
- A postgraduate qualification in Business Administration, Strategic Management or Project Management is an added advantage.
- Professional training in Executive Administration, Corporate Governance or Office Management is an added advantage.
- Proficiency in Microsoft Office and other executive productivity tools.
Experience
- A minimum of five (5) years' experience in executive support, senior administration or Board-level coordination.
- Demonstrated experience supporting a CEO, Managing Director, Executive Director or another senior executive.
- Experience within a multi-business or multi-site organisation, preferably in education, healthcare, pharmaceuticals or research.
- Proven experience handling confidential information, Board documentation and high-level stakeholder engagement.
- Experience in executive reporting, project coordination and governance administration is an added advantage.
How to apply: submit your CV together with certified copies of academic and professional qualifications to [email protected] not later than 1:00 pm on 28 July 2026.
- A Diploma or Bachelor's Degree in Business Administration, Management, Public Administration, Communications, Secretarial Studies or a related field.
- A postgraduate qualification in Business Administration, Strategic Management or Project Management is an added advantage.
- Professional training in Executive Administration, Corporate Governance or Office Management is an added advantage.
- Proficiency in Microsoft Office and other executive productivity tools.
Experience
- A minimum of five (5) years' experience in executive support, senior administration or Board-level coordination.
- Demonstrated experience supporting a CEO, Managing Director, Executive Director or another senior executive.
- Experience within a multi-business or multi-site organisation, preferably in education, healthcare, pharmaceuticals or research.
- Proven experience handling confidential information, Board documentation and high-level stakeholder engagement.
- Experience in executive reporting, project coordination and governance administration is an added advantage.
How to apply: submit your CV together with certified copies of academic and professional qualifications to [email protected] not later than 1:00 pm on 28 July 2026.